Life HacksProductivity

5 Email Templates That Will Help You In Your Day to Day Work Life

Writing a good email is very important, and to do that you got to have a good template to follow. To help you with that, in this article we are sharing 5 email templates that will help you in your career. Take a look!

1. Cold mail asking for advice 

Subject:5 mins of your time can make my career

 Hello [Name],

Hope you’re having a great week!

My name is [name], and I am [title] at [company]. We at [company], [talk a bit about what you do]. I am relatively new to the space and still learning my way as I work on [project/sector]. 

Your years of experience in the space can really help me get a deeper understanding of [mention area where you seek help] from you. 

I’d really appreciate the chance to interact with you and learn from your experience. 

Will be happy to share a set of questions that I have in mind prior to our conversation.

Look forward to hearing from you.

Best regards,


2. Relationship building with someone you met at an event

Subject: Great catching up with you, we should keep in touch!

 Hi [ name],

It was a pleasure to meet you at [name of event] last evening. I had a great time chatting with you about [event topic or something you talked about]. Your insights on the industry were fascinating and I in fact shared them with my whole team today. 

I will be happy to connect in the future to gain more knowledge and share my experience as well. Do feel free to reach out to me for a conversation

Glad we had the opportunity to chat

Hope to stay in touch.  


[Your name]

3. Referring a friend/ex-colleague for a job opening

Subject: Referring [name] for the open position of [title]

Dear [Name],

This is regarding the current opening for the position [title].

As you are reviewing candidates, I wanted to recommend [Friend’s Name], for the job. I’ve known Mukul for over 4 years as we studied the same undergrad course. We have also worked together during our summer internship, wherein he managed to constantly impress his manager and team with his strong analytical skills and attention to detail.

During the same stint, he has also won the Intern Of The Month Award for cracking the solution to a bug that the team had been struggling to fix for a long time.

Hence, I believe he would be a good fit for the position [the position for opening] and a great asset to our company.

I am attaching his CV and portfolio for your kind perusal. 

Please let me know if you have any questions about Mutul’s candidature for the role.



4. Resignation

Subject: Notice of Resignation

Dear [Employer Name]

Please accept this email as my formal resignation from [Organisation Name]. In line with the agreed notice period, my last working day at [organization] will be [Date], two months from today.

Thank you so much for all of the opportunities this company has provided me. I have learned so much in the past year, and I will look back fondly on the support and kindness I received from the entire team here.

Will be making sure that the handover is done efficiently to avoid any disruption post my exit. 

Thank you again for your support and encouragement.


[Employee Name]

5. Progress update on the project to client/senior management

 Subject: Status Update on Project X

 Hi [Name]

Sharing the latest status update on the work progress on [Project Name].

Key minutes and open items from our last meeting – 

The following actions have been taken on the above and execution has been completed – 

  However, we have encountered the following issues as we have progressed towards completion, and are expected to sort them as mentioned below – 

  Given the above, we are expecting that we should able to close this project by [date]

Here’s a compilation of the detailed document I have created for your reference. 

It will be great if we can have your feedback on the above. Let me know a suitable time when can meet/video call to discuss this